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Maine Alliance for Road Associations

Environmental Culvert Non-Profit HOA Responsibilities

  • 12 Aug 2024 4:58 PM
    Message # 13393061

    At the inception of our development, the developer negotiated with the DEP (Maine Department of Environmental Protection)  to institute structures to drain a sealed gravel pit that tends to fill with water. The draining structure is a buried culvert that comes down a hill at the extreme end of our development between two properties, crossing under the road (Headgate road) and porting into a ditch that runs in front and past our property. This ditch and culvert are under our driveway in the right of way, but not in the bounds of our property. there is a 30+ year old galvanized culvert that serves to drain this ditch.

    We live adjacent to a great pond where this drainage could threaten the ecology. We have loons and other waterfowl, fish and plant life on the pond.

    In the case of our HOA, there are 13 families on mostly 2 acre plots adjacent to Muddy Pond.

    Over the last 30 years, this galvanized culvert served the purpose of draining the DEP-mandated gravel pit but now it has deteriorated to the point that it will collapse very soon. Since this culvert does not appear on, nor does it provide any drainage of our property, the covenant states that maintenance would fall equally to the HOA members and not us alone.

    We are looking for guidance from community members whose experience parallels or coincides with ours. This would aid us in our efforts to bring our co-hoa members around. Some members believe they can vote this issue, but we believe it is mandatory according to the DEP finding at the inception of our development which is clearly stated in our covenant and property deeds.

    Thank You all in advance,

    Steve Levine and Irene Mohler

    Headgate Road, Damariscotta


  • 19 Aug 2024 9:19 AM
    Reply # 13395424 on 13393061

    Given that there have been no responses I did a little searching.  You are very fortunate in that your subdivision was properly established, well documented with maps and documents easily found in the county records.  Your roads were deeded to your association and detailed maps filed.  You have a well written and properly recorded covenant that includes the DEP approval to which you refer.  Roadway and drainage maintenance responsibilities are very clear and, in my opinion, without question. I assume you have a copy of the covenants  and map but if not, they can be found in the Lincoln County records at Book 1724 Page 247 and Plan book 49 page 25.

    If the culvert is indeed in the roadway right of way, then maintenance is clearly the association’s responsibility.  So, verifying the location may be your task if the location is not clear.  If the location is clear then I suspect the issue is not who is responsible for the culvert, but whether or not it needs replacing.  Should the culvert be replaced proactively before it collapses?  I would think so, especially given the damage that would result from a heavy storm runoff and the fact that you would be denied access to your home which could be a safety issue.  

    But if it is located within the roadway right of way, then when and how it is replaced is an association responsibility and will likely need to be included in the annual budget. Of course, the budget is approved by the owners, so in that respect your neighbors are probably correct in stating that they can vote on the replacement. 

    So, as I see it, your task is to prove that the culvert is within the roadway (that may be obvious)  and in danger of collapsing (that may or may not be obvious) and present that proof to your association. Keep in mind it is more a fact of condition than simply one of age. Just because it is 30 years old does not mean it needs replacing and just because you think it needs replacing does not mean it does need replacing.  Get the idea? Let us know how you make out so that others may gain from your experience.

                            The Maine Alliance for Road Associations


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