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Maine Alliance for Road Associations

Board Member Size & Term Length

  • 17 Jul 2025 9:03 AM
    Message # 13521796

    Is there a standard practice or formula for the number of Board Members on a Road Association? We currently have 6 members, and it was suggested we increase the number to nine.  3 members that previously held seats for years resigned last year and now want to be back on the Board which prompted the recommended increase. 

    Currently we have 53 members - 6 board seats.  We have always had great difficulty finding members to agree to be nominated to the Board, therefore an expansion doesn't seem practical.  Votes were not valid due to a lack of quorum.  A second meeting is scheduled for this purpose.

    Do most associations have term limits?  To preserve continuity of the Boards work, we have a rotating schedule so only two of the six seats are open each year - unless there are resignation voids to fill.

    And finally, although our Bylaws require termination of any Board member not participating in 3 meetings, many contribute very LITTLE to no required work to be done.   So, an increase of people doing nothing is not, in my opinion, necessary.   

    Opinions and feedback welcomed.



  • 19 Jul 2025 9:45 PM
    Reply # 13522682 on 13521796

    I know a RA that has 15 directors who elect their President.  The secretary and treasurer are not voting members of the board. Not sure of their terms. Our board is our treasurer, secretary, vice president, president and road commissioner and there are 2 year terms that stagger. 

  • 20 Jul 2025 8:26 AM
    Reply # 13522712 on 13521796

    We have just over 90 owners. Our board is composed of 9 members: 4 officers and 5 directors. We increased the size of the board by 2 a few years ago to have a better chance of a quorum. For years officers did not have a board vote, but it was felt that since the officers do the majority of the work, they should vote. The officers are elected every year with no term limits, directors can serve a maximum of 2 consecutive 2-year terms. Our bylaws allow 1 year director terms, which we use to try to adjust the number of directors leaving at one time. Owners may come back onto the board after a year. Owners  are defined as being listed on the deed. Owners or their spouses can serve on the board, but they must be "in good standing", meaning they must be fully paid before being nominated. We also have a hard time finding owners willing to serve.

  • 22 Jul 2025 8:48 AM
    Reply # 13523495 on 13521796

    Would it be reasonable to assume that 1 board member per 10 owners is a good formula?   Can Maine Alliance members chime in on the number of members in your association and # of Board members in your association so I can do a comparison?

  • 23 Jul 2025 7:13 AM
    Reply # 13523858 on 13521796
    Anonymous member (Administrator)

    Good question!  We have 55 members and 5 Board members, so we come close to that ten percent suggested figure.  It will be interesting to see what other people say.

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